The employee record every other figure is built on
Attendance, leave and salary all start from the employee record. When the record is accurate and current, what follows is right.
- Staff number
- 1042
- Branch
- Head office
- Department
- Finance
- Job title
- Accountant
- Joining date
- 2021-03-14
- Status
- Active
Illustrative screen; the data is not real.
One file per employee
An employee’s job data in one place, with the history of what changed.
- Branch, department, job title, nationality and joining date
- Resignations and rejoins, and their effect on the first and last month
- Temporary moves to another department or title without changing the original record
Your company structure as it is
Branches, departments and titles are not decoration: they are the dimensions reports and payroll are broken down by.
- Several branches, with main and sub-departments
- Supervisors who see only their own departments
- Reports filtered by branch, department and job title
Users and permissions
Each user sees and changes only what their role covers, and changes are recorded against the person who made them.
- Roles with detailed permissions per screen
- An account for each employee for self-service, signing in with a staff number
- An audit log of changes
- Your company identity inside the system: logo and colour
Questions about this feature
Can you move our employee data from the old system?
Yes. We move employees, the organisation structure, shifts, leave and past attendance as part of account setup.
Does every employee need an email address?
No. Employees sign in with the company code, their staff number and a password.
Related features
Time attendance and devices
Punches arrive from branch devices as they happen, with shifts and reports ready for the accountant.
Details →Leave and approvals
Online requests, an approval chain, and approved leave reflected in attendance and payroll.
Details →Employee self-service
Employees request and follow up themselves, and the approver decides from one place.
Details →Related articles
Personnel Administration in Saudi Companies: An HR Guide
Personnel administration starts with an accurate employee file; attendance, leave, salary and settlement all follow from it.
Read the article →HR Systems for Saudi Companies: What They Include and How to Choose One
A good HR system is not a list of screens but one record that runs from the employee file to attendance and leave, then salary and end of service, with nothing re-entered.
Read the article →See the system on data that looks like your company
A live demo that walks from the punch to the salary report and answers your questions.